This is a full-time remote role for a Recruitment Assistant at Mayday Filmworks. The Recruitment Assistant will be responsible for tasks related to hiring, communication, customer service, interviewing, and providing administrative assistance to support the recruitment process.

Duties and Responsibilities

Develop and execute targeted recruitment strategies to attract candidates from both around and remote areas.
Travel frequently to remote locations to conduct outreach, host recruitment events, and engage with potential candidates directly.
Build and maintain relationships with local communities, police to enhance recruitment efforts.
Conduct on-site interviews, assessments, and information sessions to evaluate and recruit candidates.
Provide support and guidance to candidates throughout the recruitment process, ensuring a positive experience.
Maintain accurate records of recruitment activities and provide regular reports on progress and outcomes.
Stay informed about regional and local trends, challenges, and opportunities related to recruitment.

Life cycle recruitment for proposal positions:

•  Assessing Hiring Needs. Review and assess each proposal opportunity to identify and develop specific recruitment action steps to ensure that all donor and organizational staffing requirements are successfully completed for each funding opportunity within established deadlines. Develops and executes recruiting strategies for each job profile.
•  Job Postings. Develop and implement electronic requisitions for open positions, posts position openings to Pathfinder employment webpage as well as external websites. Ensures postings are current and up to date.
•  Candidate Sourcing. Employs a variety of standard and specialized sourcing techniques to identify a high quality, diverse candidate pool in an efficient, cost-effective manner (i.e. online investigating, database and ATS searches, cold calling, user groups, referrals, networking, and the like.).
•  Proactively builds Pathfinder’s talent pipeline by identifying, screening, interviewing, and assessing candidates for open positions.
•  Interviewing and Selecting Candidates. Assists proposal teams in evaluating applicant qualifications and selecting the most qualified candidates. Makes employment recommendations based on information obtained through interviews, reference checks and assessment tools. Screens and presents qualified candidates for interviews. Performs detailed reference checking on selected candidates and reviews results with hiring managers. Initiates and ensures background check, drug testing, and any immigration processing requirements are satisfactorily completed when necessary.
•  Advertising Management. Manages advertising in various media (print, internet, social media). Research appropriate advertising venues, analyzes advertising sources for cost effectiveness and makes recommendations on where to spend advertising dollars.
•  Interview Coordination. Coaches interview team members on developing job- specific behavioral and competency-based interview questions as well as interviewing and candidate assessment techniques. Organizes, leads, and documents post-interview debrief with interview teams.
•  Selecting Candidates. Works with HR Managers and Hiring Managers to develop and extend offers of employment to selected candidates within the guidelines of Pathfinder’s compensation. Negotiates proposal candidate salaries and establishes benefits within budget constraints.

•  Pro-actively manage and support full cycle recruitment. Closely work with managers and leaders to understand current and future hiring needs.
•  Work with hiring managers to develop, refine and update job descriptions and advise on best sourcing strategies.
•  Responsible for publishing job adverts in various job boards, social networks and platforms.
•  Monitor and apply HR recruiting best practices by utilizing knowledge of multiple recruiting sources and execute innovative strategies to source candidates.
•  Be a collaborator working closely with hiring managers on candidate screening processes and provide support in managing interviews, candidate assessments, background checks, sanctions screening and closing processes.
•  Be a strong partner. Provide technical support to hiring managers on internal recruitment guidelines and market best practices and work closely with Talent Manager to provide coaching to managers.
•  In close working with the Talent Manager, ensure VillageReach annual hiring plan remains updated and act as the point of contact for VillageReach recruitment needs.
•  Stay abreast of recruiting analytics, build talent networks, monitor and identify new ways to source candidates to build and expand talent pools
•  Closely work with HR Officers to support country level recruitments.
• Deliver an exceptional high-touch candidate experience, enhancing VillageReach’s brand as a ‘best work place’ by building influential candidate relationships during recruitment processes and active candidate sourcing initiatives.
•  Create and provide reports on time to fill, candidate diversity, hiring trends and other key recruitment reports
•  As a key member of the Human Resources Community of Practice at VillageReach, contribute content and resources to the community.
•  Work closely with recruitment agencies and executive search firms to recruit for key and strategic positions.
•  Other projects and duties as assigned.