1. PROGRAMME MANAGEMENT

•  Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
•  Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
•  Reviews all documents needing the Head of Branch’s approval to ensure that proper procedures have been followed for clearances.
•  Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
•  Drafts correspondence and communications related to all aspects of Branch-level administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports
•  Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.

1. Budget:

•  Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
•  Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements
•  Assists managers in the elaboration of resource requirements for budget submissions and in the preparation of budget performance submissions.
•  Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
•  Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
•  Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
•  Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•  Monitors integrity of various financial databases.
•  Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
•  Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
•  Periodic reconciliation of accounts in Umoja
•  Prepare request to provide up-to-date accurate information on the financial status of Project managed by Marine and coastal Unit and action from Funds Management Officer on redeployment of funds and Budget. eNU44nb BIpnb