• Support ACT team with deliverables and documentation, manage project records, and coordinate payment processing
• Organize and execute project events, including participant management, material preparation, and catering
•  Assist with the procurement process, from obtaining quotes to following up on orders, and maintain office supply inventory
• Support the planning of  meetings, workshops, and training sessions
• Undertake various administrative and operational tasks, and other duties as assigned
• Participate in pre-assignment training
• Participate in at least 3 public engagement initiatives with Canadian audiences before, during, or after the assignment. Volunteers will be equipped with the tools, training, funds, and support to achieve these goals. Volunteers will also have to report on each of their public engagement activities through our Volunteer Information Portal. Virtual chats and individual check-ins can be booked with the Senior Public Engagement Officer throughout the course of their assignment and up to 2 years after to seek guidance and support with their public engagement activities
• Submit reports as required by the partner organization and by WUSC.

Key Responsibilities:

• Transfer data from paper formats into computer files or database systems using keyboards, scanners, or other tools.
• Enter data provided directly by customers.
• Create spreadsheets with large datasets while ensuring zero errors.
• Verify accuracy of data by cross-checking with source documents.
• Update existing records accurately and promptly.
• Retrieve information from databases or electronic files when requested.
• Perform regular backups to ensure data security.
• Organize and store paperwork after data entry to prevent data loss.

Key Outputs/Deliverables:

• Accurate and timely daily cash flow reports.
• Prompt processing of client payments upon invoice receipt.
• Safe and organized document storage for easy retrieval during audits.
• Compliance with the company’s finance and accounting policies.
• Timely posting of transactions in the financial management system.

• Ensure that all vehicles in our fleet are well maintained and ready for client viewing. This includes cleaning vehicles, performing daily checks, and communicating minor repair needs to the inspection team.
• Coordinate with internal teams at Peach and external service providers to ensure that vehicles are fueled, washed, and detailed according to Peach standards.
• Work with the team to ensure that vehicles taken out of the lot are returned in the same condition.
• Maintain accurate records of KD plate usage by the inspection and sales teams, ensuring they are stored securely.
• Support the Senior Fleet Associate in keeping up-to-date records of vehicles on the lot, fuel usage, and other relevant trackers.
• Collaborate with the internal team to ensure all cars are in optimal condition and ready for handovers.