1. Grants Budgets and Actual Expenses Monitoring:

•  Coordinate with donors, collaborators, project leaders and scientists to clarify financial issues, answer queries and give update on the financial and budget status of the project.
•  Review and verify expenditures of assigned grants to ensure adherence to budgetary and donor requirements.
•  Ensure that the grants recover full overheads including project services as per the approved donor budget.
•  Monitor staff time allocations in Planner for the assigned grants and ensure it is as per donor budgets.
•  Ensure timesheets are done, signed, and submitted on time for assigned grants.
•  Monitor and ensure that staff time is charged in accordance with the budget and the time sheets are recorded/adjusted appropriately.
•  Monitor changes in exchange rates and the impact on available project balances; promptly raise any forex concerns with the Finance Manager – Grants and the PIs concerned.
•  Liaise with the Program Management Unit (PMU) regarding the development of Letter of Agreement (LoA) with partner Institutions, project start-ups and set ups in MyTree and OCS, budget update and management in OCS and project tracking & closures.
•  Ensure the annual Budget and rolling budget is updated in OCS Planner.