PERSONAL SECRETARY II
- @TrendyJobbers | HR Outsourcing
- KSh 44,413.00 - KSh 87,436.00 / Monthly Permanent
- Posted 12 months ago
- Apply Before: December 19, 2023
- 0 Click(s)
- View(s) 247
Job Detail
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Job ID 1004010
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Career Level Others
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Industry Management
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Qualifications Certificate
Job Description
PERSONAL SECRETARY II
DUTIES AND RESPONSIBILITIES: An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
- Recording dictation in shorthand and transcribing it in type-written form;
- Managing e-office;
- Typing letters, memos, and reports from drafts and manuscripts;
- Processing data;
- Operating office equipment;
- Ensuring the security of office equipment, documents, and records;
- Attending to visitors/clients;
- filling documents
- Receiving, recording and dispatching mails;
- Handling telephone calls, diary and appointments;
- Handling routine office duties;
- Cross referencing correspondence;
- Reporting on any need for office repairs;
- Requesting for office stationery;
- Operating petty cash;
- Assisting in the preparation for meetings;
- Handling confidential documents; and
- Maintaining a register of outgoing and incoming mails.
REQUIREMENTS FOR APPOINTMENT: To be appointed to this position, a candidate must have:
(i) The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:
- Typewriting III (minimum 50wpm/Computerized Document Processing III)
- Shorthand III (100 WPM)
- Secretarial Duties II
- Office Management/Office Administration and Management III
- Business English/Communication II
- Commerce II (ii) A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access, and Internet); (iii) Demonstrated merit and ability as reflected in work performance and results; and (iv) Meet Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty, and Accountability.
Benefits:
- House Allowance:
- Kshs. 10,000 (Nairobi)
- Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi)
- Kshs. 5,800 (Other Former Municipalities)
- Kshs. 4,200 (Other Areas)
- Commuter Allowance:
- Kshs. 4,000 p.m.
- Leave Allowance:
- Kshs. 4,000 p.a.
- Medical Insurance Cover:
- As covered by the Medical Insurance Cover for ODPP staff
- Group Life Insurance Cover:
- As covered by Group Insurance Cover for ODPP staff
- Group Personal Accident Insurance Cover:
- As covered by Group Personal Accident Insurance Cover for ODPP staff
- Car loan:
- Up to Kshs. 500,000
- Mortgage Scheme:
- Up to Kshs. 6 Million
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