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Grants Management Specialist – Subgrants, Nairobi, Kenya

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Job Detail

  • Job ID 1008680
  • Career Level  Others
  • Experience  3 Years
  • Industry  Management
  • Qualifications  Degree Bachelor

Job Description

 

Duties & Responsibilities:

  •  Grants management and Donor compliance
  •  Assess and build the country office’s capacities to manage sub-grants
  •  Keep up to date on due diligence, partner reporting, ICR approvals and partner installments
  •  Provide monthly updates on partner reporting and installments
  •  Lead on partner due diligence – and ensure this is up-to-date
  •  Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to partners in adhering to donor guidelines during grant meetings.
  •  Provide training on compliance with donors’ regulations and requirements to partners
  •  Support partners to ensure operational compliance of grants with guidelines and donor regulations in finance, logistics, procurement, and human resources.
  •  Coordinate sub-grant kick off and closing meetings for all sub-grants in the country office
  •  Maintain and manage information on the sub grants module and maintain all documentation related to sub-grant management on sharepoint

Program Management and Support:

  •  Participate in periodic budget reviews for all ongoing projects with partners.
  •  Support civil society partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
  •  Review project reports sent by partners
  •  Ensure the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
  •  Ensure the development of guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports.
  •  Organize learning events for partners to share experiences and learn from each other
  •  Ensure the cascade of knowledge to area offices staff on partnership administrative processes.

Required skills

At least 3 years of grants management experience with an international NGO. Bachelor's degree (Masters preferred) in international relations, project management, business admi Knowledge of donor rules, regulations, and procedures of donors including US and European donors, E Proficiency in English required; while other regional languages are beneficial.

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