Key Deliverables

The consultant will be expected to deliver the following:

1. Comprehensive Review and Consolidation of Existing Policies

• Review of the 2nd Edition HR Manual (2021).
• Identification, revision, and incorporation of all existing addendums, amendments, and current policies approved since 2021.
• Harmonisation and merging of policies into a single, coherent, and updated HR Manual.

1. Draft and Finalise the 3rd Edition HR Manual

A fully revised draft manual that:

• Integrates international HR best practices, including the ethical and responsible use of AI in HR processes.
• Aligns policies to support a multigenerational, virtual, and geographically dispersed workforce.
• Reflects a forward-looking, innovative, and agile work environment.
• Embeds feminist principles, and strengthens diversity, equity, and inclusion across all policy areas.
• Uses clear, accessible, and reader-friendly language, while addressing existing gaps and ambiguities.
• A polished and Board/Management-ready version of the 3rd HR Manual.
• A fully edited, formatted, and structured manual for ease of use and future updates.

1. Abridged Version of the HR Manual

• A concise and user-friendly version of the manual for quick reference.
• Adapted for multimedia use (e.g., onboarding materials, digital platforms, and staff orientation).
• Designed to appeal to new and younger staff, including Millennials and Gen Z.

1. Validation and Review Workshop

Facilitation of a participatory workshop with staff and leadership to:

• Present the draft 3rd Edition HR Manual.
• Validate content and ensure shared understanding.
• Build alignment on interpretation and application of policies.

1. Final Assignment Report

• A comprehensive report detailing the process undertaken, key revisions made, and recommendations for ongoing HR policy management and future updates.

Qualifications

• Advanced degree (Master’s or PhD) in Human Resources, Industrial/Organisational Psychology, Labour Relations, Business Administration, or a related field.
• Professional certification in HR is an added advantage.
• Additional training in organisational development, employment law, or HR policy design is desirable.

Skills and Experience

• A minimum of 10–15 years of progressive experience in human resources management, including HR policy development and review, preferably within international development, non-profit, or human rights sectors.
• Demonstrated expertise in developing, reviewing, and updating HR policies, manuals, and frameworks, including codes of conduct, disciplinary procedures, and employee relations guidelines.
• Proven experience reviewing and strengthening HR systems and frameworks in complex, multi-country or multi-portfolio organisation.
• Strong knowledge of Kenya employment and labour laws, with the ability to ensure compliance across different jurisdictions (regional experience is an advantage).
• Experience aligning HR policies with organisational strategy, culture, and values, including diversity, equity, and inclusion principles.
• Demonstrable understanding of feminist HR principles and their application in women’s rights, gender justice, or human rights organisations.
• Excellent policy writing, editing, and communication skills, with the ability to produce clear, practical, and user-friendly HR manuals for diverse audiences.
• Strong stakeholder engagement skills, with experience consulting leadership, staff, and boards during policy review processes.
• Experience in capacity building and mentoring, including supporting HR teams to operationalise policies.
• Familiarity with HR systems and tools (e.g., HRIS platforms, performance management systems) is an added advantage.

Duration of Consultancy

The consultancy is expected to be conducted over three months from 1 July- 30 September 2026.

Remuneration

UAF-Africa will negotiate the consultancy rate with the selected consultant based on competitive rates and similar work carried out in other spaces.