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Finance and Budget Officer Full-time Job

10 months ago Financial Services New York City   459 views
Job Details

Posting Title:Finance and Budget Officer, P3
Job Code Title:FINANCE AND BUDGET OFFICER
Department/Office:Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Duty Station:NEW YORK
Posting Period:21 July 2020 - 03 September 2020
Job Opening Number:20-Finance-DMSPC OPPFB-137710-R-New York (X)
Staffing ExerciseN/A

Org. Setting and Reporting

This position is located in the Finance Division in the Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC).
The Finance and Budget officer reports to the Chief of Financial Statements Section.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Finance:
•Analyses accounts and reviews/evaluates regular financial reports at Headquarters, from Offices-away-from-Headquarters and Peacekeeping Missions. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner.
•Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
•Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
•Assists, prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited. Responds to internal/external audit observations. Reviews the financial statements of other entities for which the Controller has certification authority.
•Provides advice and guidance concerning the United Nations’ Financial Regulations and Rules and Accounting Instructions.
•Provides authoritative interpretation of requirements for handling transactions.
•Monitors, analyses transactions recorded into the accounting system.
•Defines requirements and works with systems units with respect to production of relevant financial reports.
•Participates in the development of accounting policies.
•Provides information needed to respond to audit findings.

Budget preparation:
•Assists with the review and analysis of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations.
•Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
•Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates.
•Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:
•Monitors budget implementation and determines/recommends reallocation of funds when necessary.
•Monitors expenditures to ensure that they remain within authorized levels.
•Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Prepares relevant documentation with respect to budget performance submissions.
•Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Provides substantive support to intergovernmental and legislative bodies.


General:
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
•Keeps up-to-date on current financial regulations/professional publications and accepted principles;
•Monitors and supervises the work of staff as required (usually in the field);
•Performs other related duties, as assigned.

Competencies

• Professionalism: Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master or equivalent degree ) in business administration, finance, accounting or related field is required.

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.

Work Experience

A minimum of five years of progressively responsible professional experience in accounting, finance, budget, administration or related area is required.
Experience in applying private sector or public sector accounting standards such as International Financial Reporting Standard(s) (IFRS) or International Public Sector Accounting Standard (IPSAS) is required.
Experience working with SAP is required.
Experience with preparing Financial Statements is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another United Nation's official language is an advantage.

Company Description
The world looks to the United Nations for solutions to complex problems everywhere; from ending conflict and alleviating poverty, to combating climate change and defending human rights. The issues on our agenda are manifold and diverse as are the careers we offer. Among our ranks you will find staff members who monitor elections, disarm child soldiers, coordinate relief in humanitarian crises and provide administrative as well as logistical support to carry out our complex mandates. These are just a few examples amongst our many other equally critical and necessary functions.
The wide array of jobs means that you may change functions, departments, geographic locations, and even organizations or fields of work throughout your career in the Organization.