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Admin & Project Manager at Two Max Group

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Job Detail

  • Job ID 1021351
  • Experience  3 Years
  • Qualifications  Certificate

Job Description

Hours: Mostly flexible/async, with a required 2–3 hour overlap window 7–10 PM EAT on weekdays (US Pacific morning)

Job Summary:

  • A US-based organization whose mission is to help clients thrive through quality healthcare and housing seeks a highly organized Admin & Project Manager to keep its remote operations running. This is a single role combining executive administration with light project management across a small international team. It reports directly to the Director.

Key Responsibilities:

  • Manage the Director’s calendar, scheduling, and meeting coordination across US and international time zones
  • Track projects and deadlines in a PM tool (Asana, Trello, ClickUp, or similar): assign tasks, chase deliverables, and flag slippage early
  • Prepare meeting agendas, take minutes, and circulate action items within 24 hours
  • Maintain SOPs, shared drives, and team documentation to audit-ready standard
  • Coordinate the remote team (including Philippines-based staff): onboarding logistics, status collection, weekly report assembly
  • Draft professional correspondence and internal updates in clear US-style English

Qualifications:

  • 3+ years in administration, executive assistance, or project coordination — NGO or donor-funded project experience is a strong advantage
  • Demonstrated systems for time management and deadline tracking (you will be asked to describe yours)
  • Hands-on experience with at least one PM tool and Google Workspace or Microsoft 365
  • Excellent written English; calm, structured communication under pressure
  • Reliable internet and power backup for the evening overlap window

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