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ADMINISTRATIVE ASSISTANT, Nairobi, Kenya

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Job Detail

  • Job ID 1006004
  • Career Level Officer
  • Experience 5 Years
  • Industry Management
  • Qualifications Diploma

Job Description

Responsibilities

General Administration

  •  Provide various administrative support in managing the day-to-day operations of the Travel, Shipping and Visa Unit.
  •  Handle incoming and outgoing correspondence, draft routine correspondence according to the United Nations standards; prioritize and follow up on pending actions.
  •  Screen telephone calls as well as visitors and answer queries with discretion.
  •  Disseminate information of matters related to Travel, Shipping and Visa office to all entities via Iseek and internal broadcast.
  •  Drafts routine correspondence signature by the Chief of the Unit.
  •  Maintains files of rules, regulations, administrative instructions and other related documentation.
  •  Maintains up-to-date work unit files (both paper and electronic).
  •  Maintain records for the Unit’s time and attendance and performance appraisal.
  •  Prepare annual leave schedules for approval by Chief of Unit.
  •  Performs other related administrative duties, as required, e.g., Maintaining a team training calendar; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems.

Required skills

A minimum of five (5) years of experience in administrative services Ability to apply knowledge of various United Nations administrative rules and regulations in work si Ability to perform a broad range of administrative functions and database management, etc Ability to perform analysis, modeling and interpretation of data in support of decision-making. Show Completion of high school diploma or equivalent is required.

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