Driver/Clerk, Nairobi

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Job Detail

  • Job ID 1007412
  • Career Level Others
  • Experience 2 Years
  • Industry Development
  • Qualifications Diploma

Job Description

Job Role

The Driver / Clerk provides reliable and safe driving services to IFAD staff, officials and visitors, ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues as well as registry and clerical services, demonstrating a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. The Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver/Clerk provides driving services to the staff in the Regional Offices/Multi-Country Offices/Country Offices, Consultants and Experts and IFAD staff on mission.

Key Functions and Results

1. DRIVING SERVICES AND VEHICLE MAINTENANCE: The Driver / Clerk a. Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of IFAD staff, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangements, when required. b. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports. c. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc. d. Ensures availability of all the required documents/supplies and records including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle. e. Ensures that all immediate actions required by national and IFAD rules and regulations are taken in case of involvement in accidents.

2. ADMINISTRATIVE FUNCTIONS: The Driver / Clerk (a) ensures maintenance of registry system focusing on achievement of the following results: i. Maintenance of the office filing system in accordance with the IFAD Record Management System. ii. Opening of new subject files as required and disposal of old files in accordance with the established retention schedule. iii. Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents. iv. Provision of photocopies and document scanning of material from the registry files, as requested by staff. Assistance in the collection of reference and background material. v. Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files. vi. Preparation of correspondence and reports related to registry activities.

Required skills

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