PERSONAL SECRETARY II

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  • KSh 44,413.00 - KSh 87,436.00 / Monthly Permanent
  • Posted 4 months ago
  • Apply Before: December 19, 2023
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Job Detail

  • Job ID 1004010
  • Career Level Others
  • Industry Management
  • Qualifications Certificate

Job Description

PERSONAL SECRETARY II

DUTIES AND RESPONSIBILITIES: An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:

  1. Recording dictation in shorthand and transcribing it in type-written form;
  2. Managing e-office;
  3. Typing letters, memos, and reports from drafts and manuscripts;
  4. Processing data;
  5. Operating office equipment;
  6. Ensuring the security of office equipment, documents, and records;
  7. Attending to visitors/clients;
  8. filling documents
  9. Receiving, recording and dispatching mails;
  10. Handling telephone calls, diary and appointments;
  11. Handling routine office duties;
  12. Cross referencing correspondence;
  13. Reporting on any need for office repairs;
  14. Requesting for office stationery;
  15. Operating petty cash;
  16. Assisting in the preparation for meetings;
  17. Handling confidential documents; and
  18. Maintaining a register of outgoing and incoming mails.

REQUIREMENTS FOR APPOINTMENT: To be appointed to this position, a candidate must have:

(i) The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:

  • Typewriting III (minimum 50wpm/Computerized Document Processing III)
  • Shorthand III (100 WPM)
  • Secretarial Duties II
  • Office Management/Office Administration and Management III
  • Business English/Communication II
  • Commerce II (ii) A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access, and Internet); (iii) Demonstrated merit and ability as reflected in work performance and results; and (iv) Meet Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty, and Accountability.

Benefits:

  • House Allowance:
    • Kshs. 10,000 (Nairobi)
    • Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi)
    • Kshs. 5,800 (Other Former Municipalities)
    • Kshs. 4,200 (Other Areas)
  • Commuter Allowance:
    • Kshs. 4,000 p.m.
  • Leave Allowance:
    • Kshs. 4,000 p.a.
  • Medical Insurance Cover:
    • As covered by the Medical Insurance Cover for ODPP staff
  • Group Life Insurance Cover:
    • As covered by Group Insurance Cover for ODPP staff
  • Group Personal Accident Insurance Cover:
    • As covered by Group Personal Accident Insurance Cover for ODPP staff
  • Car loan:
    • Up to Kshs. 500,000
  • Mortgage Scheme:
    • Up to Kshs. 6 Million

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