Key Responsibilities

Civil Engineering Procurement & Purchasing

• Support the Procurement Manager in day-to-day purchasing activities for the Civil Engineering Department.
• Source construction materials, consumables, spare parts, tools, equipment, services, and other project-related items required for civil engineering works.
• Obtain quotations from suppliers, compare prices, prepare quotation summaries, and support supplier selection.
• Prepare and process purchase orders, local purchase orders, and related procurement documentation.
• Follow up with suppliers on pricing, availability, quality, delivery timelines, and required documents.

Accounts & Finance Support

• Check supplier invoices against approved quotations, LPOs, delivery notes, and goods/services received.
• Assist with supplier account reconciliations and outstanding payment tracking.
• Support preparation of supplier payment schedules by ensuring all supporting documents are complete and properly filed.
• Track civil engineering project-related costs, supplier balances, advances, petty cash, and approved expenses.
• Maintain accurate records of procurement-related financial transactions for the Civil Engineering Department.
• Support preparation of reports on pending payments, supplier accounts, project costs, and purchase commitments.
• Work closely with the Finance Department to resolve invoice discrepancies, missing documents, supplier statement issues, and payment queries.
• Ensure all finance and procurement documents are properly filed and easily traceable.

Coordination & Reporting

Qualifications & Experience

The ideal candidate should have:

• Diploma or Degree in Accounting, Finance, Procurement, Supply Chain Management, Business Administration, or a related field.
• CPA qualification or ongoing CPA studies will be an added advantage.
• Minimum of 3–5 years of relevant experience in procurement, purchasing, accounting support, finance support, or supplier coordination.
• Practical experience in civil engineering, construction, road works, building works, or project-based procurement will be a strong advantage.
• Good understanding of basic accounting principles and procurement procedures.
• Experience working with supplier invoices, LPOs, quotations, delivery notes, payment vouchers, reconciliations, and cost tracking.
• Good knowledge of Microsoft Excel and general accounting/procurement systems.

Key Skills & Competencies

• Strong attention to detail and accuracy.
• Good understanding of both procurement and accounting processes.
• Ability to follow up firmly and professionally with suppliers and internal teams.
• Good Excel, reporting, and record-keeping skills.
• Good understanding of construction materials, site purchasing, or civil engineering procurement will be an added advantage.
• Strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and confidentiality.
• Good communication and coordination skills.
• Ability to work independently while supporting a larger procurement, finance, and civil engineering team.
• Practical, proactive, and problem-solving mindset.

Candidate Profile

• We are looking for a mature, reliable, and organized individual who can support purchasing activities for the Civil Engineering Department while also understanding the accounting side of procurement.
• The right candidate should be comfortable dealing with suppliers, site teams, LPOs, invoices, delivery notes, payment follow-ups, reconciliations, and project cost tracking.
• This role is suitable for someone who has worked in a construction, engineering, procurement, finance, or project-based environment and understands the importance of cost control, proper documentation, and timely purchasing.