Regional Finance Officer

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Job Detail

  • Job ID 1003916

Job Description

Assigned as but not limited to:

Payroll management:

  • Based on information supplied by the Account Managers prepare local consultants & international consultants payrolls for all clients, including undertaking personal income tax & social security calculations.
  • Stay aware of South Sudan, Ethiopia, Kenya & Uganda rules & regulations in regard to employees’ personal income tax & any other needed deductions & apply accordingly.
  • Prepare payroll transfer sheets & submit to CTG South Sudan, Ethiopia, Kenya & Uganda bank accounts.
  • Prepare IC payrolls & submit to the CTG’s Dubai office.
  • Ensure all payrolls are reviewed by the relevant Account Manager.
  • Work towards the onboarding of South Sudan, Ethiopia, Kenya & Uganda onto the ERP for payroll process.

Invoice preparation:

  • Prepare all client invoices in line with monthly payrolls, any passthrough costs (according to Purchase Orders) & applicable fees.
  • Check invoice calculations against approved COOs or client budgets & any relevant quotations.
  • Ensure all clients receive their invoices in soft & hard copy, as applicable, in a timely fashion.
  • Make any needed adjustments to invoices on client’s request & with the team’s approval.
  • Follow up on outstanding invoices to ensure timely payments.

Maintaining CTG financial filing & reporting system:

  • Posting invoices to Sage on a monthly basis.
  • Posting any locally paid invoices.
  • Post all tax receipts.
  • Post all project related cost on SAGE until every project is on the ERP.

Post all CTG South Sudan, Ethiopia, Kenya & Uganda operational costs to Sage. Including:

  • Permanent staff payroll.
  • Office expenses.
  • Logistical expenses.

Operational cost management:

  • Pay supplier’s invoices in a timely, compliant & accurate manner, ensuring the accuracy of supplier invoices.
  • Prepare local permanent staff payroll.

Banking & cash management:

  • Make weekly petty cash reconciliation.
  • Follow payroll payments with the banks to ensure all consultants are paid in a timely fashion.
  • Follow payroll payments with local cash suppliers to ensure all consultants are paid in a timely fashion.
  • Take receipt of all bank statements & filing appropriately.
  • Reconcile bank-accounts with transfer sheets & other payments.
  • Prepare cash requests & send to the Dubai based finance team in a timely fashion.
  • Report to the Financial Controller the payment of locally paid invoices.

Tax management:

  • Work to support the payment of all taxes in a timely fashion to alleviate any fines that could be incurred by CTG (filling & payments).
  • Calculate & apply all relevant withholding taxes in relation to suppliers & staff.
  • Prepare annual tax return for both CTG logistic & CTG HR businesses.

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