Calendar management:

•  Efficiently manage the Chief Impact Officer and Vice-President’s calendars, including scheduling meetings, appointments, and events.
•  Coordinate with internal and external stakeholders to ensure the executive’s time is optimized.

Travel Arrangements:

•  Arrange travel logistics for the CIO and the VP IPO, including booking flights, accommodations, transportation, and preparing travel itineraries.
•  Anticipates travel needs and proactively addresses any changes or issues that may arise.
•  Process travel advance requests and expense reports, invoices, and financial documentation in accordance with organizational policies.

Budget Management:

•  Assist in monitoring and tracking their personal budgets and budgets of initiatives they manage.

Project and Event Coordination

Project coordination and support:

•  Support the Chief Impact Officer and the Vice-President in managing various projects and initiatives.
•  Coordinate project timelines, tasks, and deliverables, and facilitate communication among team members.
•  Prepare agendas, materials, and presentations for meetings attended by the Chief Impact Officer and the Vice President.
•  Organize meetings led by the Chief Impact Officer and meetings organized by IPO Senior Management Team (SMT).
•  Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

Meeting and event planning:

•  Prepare agendas, materials, and presentations for meetings attended by the Chief Impact Officer and the Vice President.
•  Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

Stakeholder Engagement and Coordination

•  Facilitate communication and collaboration with internal departments (CARE USA, CARE Member Partners), external partners, and other stakeholders involved in the Chief Impact Officer and Vice President activities.
•  Build and maintain positive relationships on behalf of the Chief Impact Officer and the Vice-President.

Communication

Communication management:

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•  Serve as a primary point of contact for the Chief Impact Officer and the Vice President (screening and prioritizing emails), phone calls, and other correspondence.
•  Draft and prepare emails, letters, reports, and presentations on behalf of the executive.

Information and file management:

•  Organize and maintain relevant electronic and physical files, documents, and databases related to the Chief Impact Officer’s and the VP’s work.
•  Ensure timely access to information and assist in research as needed.

Confidentiality and Discretion:

•  Handle sensitive information with the utmost confidentiality and discretion.
•  Exercise sound judgment in decision-making and maintain trust and professionalism in all interactions.