Back to Search Result
Previous Job Next Job

EXECUTIVE ASSISTANT – VP & CIO OFFICE, Nairobi, Kenya

Email Job

Job Detail

  • Job ID 1006184
  • Career Level  Officer
  • Experience  5 Years
  • Industry  Management
  • Qualifications  Degree Bachelor

Job Description

RESPONSIBILITIES: Administrative Support

Calendar management:

  •  Efficiently manage the Chief Impact Officer and Vice-President’s calendars, including scheduling meetings, appointments, and events.
  •  Coordinate with internal and external stakeholders to ensure the executive’s time is optimized.

Travel Arrangements:

  •  Arrange travel logistics for the CIO and the VP IPO, including booking flights, accommodations, transportation, and preparing travel itineraries.
  •  Anticipates travel needs and proactively addresses any changes or issues that may arise.
  •  Process travel advance requests and expense reports, invoices, and financial documentation in accordance with organizational policies.

Budget Management:

  •  Assist in monitoring and tracking their personal budgets and budgets of initiatives they manage.

Project and Event Coordination

Project coordination and support:

  •  Support the Chief Impact Officer and the Vice-President in managing various projects and initiatives.
  •  Coordinate project timelines, tasks, and deliverables, and facilitate communication among team members.
  •  Prepare agendas, materials, and presentations for meetings attended by the Chief Impact Officer and the Vice President.
  •  Organize meetings led by the Chief Impact Officer and meetings organized by IPO Senior Management Team (SMT).
  •  Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

Meeting and event planning:

  •  Prepare agendas, materials, and presentations for meetings attended by the Chief Impact Officer and the Vice President.
  •  Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

Stakeholder Engagement and Coordination

  •  Facilitate communication and collaboration with internal departments (CARE USA, CARE Member Partners), external partners, and other stakeholders involved in the Chief Impact Officer and Vice President activities.
  •  Build and maintain positive relationships on behalf of the Chief Impact Officer and the Vice-President.

Communication

Communication management:

    eMUPMNQ BIpnb

  •  Serve as a primary point of contact for the Chief Impact Officer and the Vice President (screening and prioritizing emails), phone calls, and other correspondence.
  •  Draft and prepare emails, letters, reports, and presentations on behalf of the executive.

Information and file management:

  •  Organize and maintain relevant electronic and physical files, documents, and databases related to the Chief Impact Officer’s and the VP’s work.
  •  Ensure timely access to information and assist in research as needed.

Confidentiality and Discretion:

  •  Handle sensitive information with the utmost confidentiality and discretion.
  •  Exercise sound judgment in decision-making and maintain trust and professionalism in all interactions.

Required skills

5+ years experience as Executive Assistant to Executive or Senior Management of a large organizatio A bachelor's degree in a related field such as business administration, communications, public admi Excellent communication skills, both written and verbal in English. Strong organizational skills and the ability to prioritize effectively and meet deadlines in a fast- Track record of managing complex calendars, handling confidential information, and coordinating proj

Related Jobs

 
Required 'Candidate' login to applying this job. Click here to logout And try again
 
 
Required 'Candidate' login for send message Click here to logout And try again
 
 

Apply for this Job

  • Drop a resume file or click to upload.
    To upload file size is (Max 5Mb) and allowed file types are (.doc, .docx, .pdf)
    or
    Upload Resume
  • Upload Cover Letter

    To upload file size is (Max 1Mb) and allowed file types are (.doc, .docx, .pdf)

  • By clicking checkbox, you agree to our Terms and Conditions and Privacy Policy

 

Answers

 

Job Alerts

 

Account Activation

Before you can login, you must activate your account with the code sent to your email address. If you did not receive this email, please check your junk/spam folder. Click here to resend the activation email. If you entered an incorrect email address, you will need to re-register with the correct email address.