Team Assistant-Kenya and Somalia, Nairobi, Kenya
- @TrendyJobbers | HR Outsourcing
- Full-time
- Posted 4 months ago
- Apply Before: June 17, 2024
- 0 Click(s)
- View(s) 121
Job Detail
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Job ID 1006802
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Career Level Executive
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Experience 3 Years
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Industry Management
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Qualifications Diploma
Job Description
Duties and accountabilities: –
The Team Assistant’s duties and accountabilities include, but are not limited to, the following: (i) Operational and administrative support
- Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
- Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
- Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
- Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
- Schedule and organize meetings, missions, and other events;
- Draft minutes of meetings and provide assistance in editing large documents.
- Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).
(ii) Information Management and Client interaction
- Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
- Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
- Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
- Track and report on appropriate aspects of the Team’s operational activities.
Required skills
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