Procurement Associate (Homebased Retainer) at United Nations Office for Project Services (UNOPS)
- @TrendyJobbers | HR Outsourcing
- Full-time
- Posted 11 months ago
- Apply Before: August 31, 2025
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- View(s) 1649
Job Detail
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Job ID 1012401
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Career Level Officer
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Experience 6 Years
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Industry Finance
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Qualifications Degree Bachelor
Job Description
Transactional Procurement Support services
Administers a range of transactional-procurement support activities, ensuring compliance with UNOPS rules, regulations, policies and strategies, focusing on achievement of the following results:
- Incorporation of necessary steps to embed sustainability in the procurement process.
- Completeness of submissions to the Contract and Property Committees (CPCs).
- Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
- Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using the United Nations Global Marketplace, and other external sources.
- Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.
- Information databases, all procurement files and records are updated and maintained.
- Status reports generated, as required.
- Availability of all supporting documents for audit and review purposes.
Procurement planning, requisitions and sourcing
Administratively and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing on achievement of the following results:
- Collaboration with project personnel and Managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area/project activity.
- Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to the requesting office.
- Provision of proposals to the requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage.
- Review of requisitions for completeness.
- Preparation of proper and complete specifications for equipment and materials, Job Profiles and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests.
- Constant liaison with vendors and consignees until safe delivery of goods is achieved.
- Drafting of letters, memoranda, faxes, email, etc.; monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and progress reports on procurement matters.
- Oral/written responses to queries from projects, clients, companies, etc., regarding procurement related matters.
- Preparation of monthly reports on procurement matters.
- Liaison with the logistics unit or projects on receipt of goods, equipment and services in view of obtaining proper delivery report, RIR (Receipt and Inspection Report), or relevant certificates and that proper inventory is taken.
Required skills
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