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Accounts Payable at Royal Mabati Factory

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Job Detail

  • Job ID 1020655
  • Experience  2 Years
  • Qualifications  Degree Bachelor

Job Description

Job Description

Invoice Management & Verification

  • Receive, review, and verify supplier invoices and payment requests.
  • Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve discrepancies.
  • Ensure invoices comply with procurement policies and tax regulations.
  • Post invoices into the accounting system (SAP/ERPNext/Zoho/QuickBooks).

Payment Processing

  • Prepare and process vendor payments (EFT, cheque, RTGS, mobile money).
  • Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
  • Share payment confirmations and maintain proof of payments.

Vendor & Supplier Management

  • Maintain up-to-date vendor files and onboarding documentation.
  • Perform supplier account reconciliations and clear outstanding items.
  • Manage vendor correspondence and track supplier performance issues..

Tax Compliance

  • Ensure correct withholding tax deductions and timely submission.
  • Maintain compliance with VAT regulations for applicable invoices.

Record Keeping & Reconciliation

  • Maintain accurate and organized financial records (invoices, receipts, statements).
  • Manage petty cash disbursements, posting, replenishment, and monthly reconciliations.
  • Support monthly closing processes with relevant schedules and reports.
  • Perform bank reconciliations and petty cash postings/reconciliations.
  • Post customer receipts (Mpesa, bank deposits) where necessary.

Reporting

  • Prepare supplier aging reports and cash flow projections.
  • Provide analysis on payment trends, overdue items, and supplier balances.
  • Assist auditors by preparing required documentation and explanations.

Qualifications & Experience

  • Bachelor’s degree in accounting, Finance, or related field.
  • CPA Section II/Level 4 or higher (preferred).
  • 2–5 years’ experience in accounts payable or general accounting.
  • Strong understanding of Kenyan tax laws (VAT, WHT, statutory deductions).

Key Competencies

  • Hands-on experience with ERP systems (SAP, ERPNext, Zoho, Oracle, QuickBooks).
  • Strong Excel skills (VLOOKUP, Pivot Tables, formulas).
  • Experience with letters of credit is an added advantage.
  • Solid understanding of accounting principles and AP workflows.
  • Ability to handle confidential information with integrity.
  • Problem-solving skills and ability to resolve discrepancies promptly

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