Accounts Receivables at Royal Mabati Factory
- @TrendyJobbers | HR Outsourcing
- Full-time
- Posted 3 hours ago
- Apply Before: August 7, 2026
- 0 Click(s)
- View(s) 8
Job Detail
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Job ID 1020648
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Experience 3 Years
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Qualifications Degree Bachelor
Job Description
Job Description
Invoicing & Claims Management
- Collect, verify, and organize all invoices and supporting documents from all branches/units.
- Verify claim forms, delivery notes, and invoices against scheme rules and company standards before dispatch.
- Approve, batch, and upload invoices into ERP/AR systems.
- Ensure accurate posting of customer invoices, debit notes, and credit notes.
- Maintain proper backup, filing, and archival of all AR documents.
Accounts Receivable Posting & Reconciliation
- Receive, record, and accurately allocate all customer receipts (bank, MPESA, cheque, RTGS).
- Reconcile customer accounts monthly to ensure all transactions are correctly posted and variances resolved.
- Investigate and resolve billing discrepancies, pricing issues, and invoice disputes.
- Prepare and support month-end AR reconciliations and sub-ledger to general ledger processes.
- Ensure all proof of deliveries (PODs) are attached, validated, and updated in the register.
Credit Control & Debt Collection
- Actively monitor the AR aging report and follow up overdue invoices.
- Engage customers, sales teams, and internal departments to resolve payment issues.
- Ensure implementation and compliance of company credit policy.
- Follow up on co-pay collections, rejection cases, and invoice resubmissions for corporate clients.
Customer Relationship Management
- Maintain positive and professional relationships with customers, distributors, and corporate accounts.
- Communicate invoice status updates, POD issues, rejections, and resubmission timelines.
- Ensure customer complaints (returns, credit notes, POD issues) are handled and resolved promptly.
- Support onboarding of new customers through proper documentation and credit controls.
Reporting & Analysis
- Prepare weekly and monthly AR reports,
- Provide data for internal and external audits and close all audit queries.
- Prepare AR reconciliations, franchise reports, compliance reports, and WHT/WVAT summaries.
Compliance, Systems & Internal Controls
- Ensure adherence to financial policies, accounting standards, and statutory requirements.
- Maintain high confidentiality and integrity of financial data.
- Use ERP systems (SAP, Tally, ERPNext, Zoho, Oracle, QuickBooks) to post and validate entries.
- Implement process improvements to strengthen AR controls and reduce errors.
Qualifications & Experience
- Bachelor’s Degree in Accounting, Finance, Commerce, or related field.
- CPA (K) or equivalent professional qualification (ACCA, CCP).
- Minimum 3 years’ experience in Accounts Receivable, preferably in manufacturing or FMCG.
- Proficiency in TALLY, SAP, ERPNext, Zoho, Oracle, or related accounting software.
- Strong knowledge of Kenyan tax laws (VAT, WHT, WVAT compliance).
Key Competencies
- Strong understanding of accounting principles and AR workflows.
- Solid knowledge of Kenyan tax laws applicable to receivables.
- Strong ERP system competency.
- High numerical and analytical skills
- Strong organizational and time management skills.
- Ability to work independently and collaborate in a fast-paced team environment.
- High level of integrity and confidentiality.
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