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ADMINISTRATIVE OFFICER, Nairobi, Kenya

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Job Detail

  • Job ID 1006215
  • Career Level  Officer
  • Experience  5 Years
  • Industry  Management
  • Qualifications  Degree Bachelor

Job Description

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Human Resource Management:

  •  Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
  •  Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  •  Provides guidance and leadership on human resources activities to more junior staff. Budget and Finance:
  •  Support with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
  •  Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. eMQ2olz BIpnb
  •  Coordinates the production of programme reports.
  •  Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
  •  Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
  •  Provides guidance on financial administration and management information issues and practices to colleagues. General Administration:
  •  Undertake work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
  •  Reviews adequacy of departmental space requirements.
  •  Engage in the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
  •  Performs other related work as required.

Required skills

Ability to apply various United Nations administrative rules and regulations in work situations. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in Conceptual analytical and evaluate skills to conduct independent research and analysis. Knowledge of administrative, budgetary, financial and human resources policies and procedures. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of w

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