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Assistant Supervisor – Registry job at Optiven Limited

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Job Detail

  • Job ID 1006750
  • Career Level Manager
  • Experience 5 Years
  • Industry Management
  • Qualifications Degree Bachelor

Job Description

Job Summary:
We are seeking to hire an ambitious and self-motivated person to join our team as an Assistant Supervisor – Registry. The successful candidate will play a crucial role in ensuring the efficiency and compliance of our documentation processes.

Duties and responsibilities: –
• Assist the Registry & Documentation Manager in vetting and verifying all documents and ensure adherence to relevant regulations.
• Ensure compliance with documentation needs through client and research collaboration, assign resources and update management on projects.
• Maintain adherence to the company’s policy in enhancing client relations through communicating and informing them on the status of their needs.
• Assist the Registry & Documentation Manager in overseeing issuance of completion documents by generating a periodic tracking report. i.e., daily, weekly and monthly.
• Assist in following up and tracking legal documents and external correspondence and ensure all legal documents are free of error.
• Assist in ensuring effective utilization of existing systems for all operational requirements. Additionally, maintain an active account for relevant systems and regularly back up all data, ensuring its safety and integrity on a weekly basis.
• Train, mentor and guide new staff on improving efficiency and evaluate their performance regularly.
• Help in archiving documents and materials logically and accurately for future use.
• Update customers’ register for all our clients who have our projects.
• Coordinate with different departments to achieve end results, convey these to management, and develop new documentation and distribution ideas and thought processes.
• Improve quality consistently through discussions with clients, marketers and the management.
• Identify and apply new communication trends appropriately to business.

Required skills

Ability to prioritize, manage time well and multitask. Bachelor’s degree in Information Science, Business Management or a related course of study. Have a minimum of 5 years’ experience in a similar position. Strong interpersonal, communication and customer service skills. Strong team working and management skills.

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