Finance Assistant job at Transparency International – Kenya

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Job Detail

  • Job ID 1006523
  • Career Level Others
  • Experience 2 Years
  • Industry Finance
  • Qualifications Degree Bachelor

Job Description

Record Management & Receipting
• Receive, sort and file documents of original entry- delivery notes, invoices, statements (bank, creditors), contracts, approved internal memos etc;
• Ensure proper filing of copy of approved purchase order and encumber the same in Business Central Dynamics system;
• Scan approved payment vouchers, contracts and file them on the central document folders;
• Ensure proper record keeping and filing of all TI-Kenya finance transactions source documents within the Finance Department as well as retrieving documents.

Account Payables
• Obtain monthly supplier statements and perform reconciliations of supplier’s ledger balances;
• Ensure that all payments for services rendered are made according to financial and procurement guidelines;
• Review all petty cash vouchers and monitor reimbursements as per approved guidelines.
Procurement Support
• Raise LPOs in Business Central Dynamics system for goods/services as requisitioned from the procurement process – ensure all requisitions are supported within TI-Kenya Procurement procedures;
• Allocate all purchases to the respective grant/project dimensions in Business Central Dynamics system as per budget line for Mission Proposals;
• Make follow up of internal approval of LPOs as per TI-Kenya’s procurement policy and procedures;
• Liaise with Procurement Officer to issue approved and executed Local Purchase Order as well as contracts to service providers.
Finance tasks
• Review approved Mission Proposals for programme activities and supporting documents presented before processing imprest requests and payments to service providers;
• Assist the Officers in the Finance Department, in preparing project reports for donors and retrieving, scanning of required documents.

Required skills

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