HR Assistant at Java House
- @TrendyJobbers | HR Outsourcing
- Full-time
- Posted 16 hours ago
- Apply Before: September 16, 2026
- 0 Click(s)
- View(s) 14
Job Detail
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Job ID 1021730
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Experience Less Than 1 Year
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Qualifications Degree Bachelor
Job Description
Duties and Responsibilities
- Employee Records Management both electronically and in hard copy for all staff of Nairobi Java House.
- Tracking, updating and management of statutory information for all staff – SHA, NSSF, PIN in addition to Food Handlers Certificates, Medical Additions & Deletions, GPA Additions & Deletions.
- Support Staff confirmation, Disciplinary, promotion, and separation processes including requisite HRMIS management and pension administration.
- Issuance of staff uniforms and safety gear to all new staff.
- Liaise with staff in assigned branches to provide necessary HR guidance as required and conducting regular branch visits.
- Organize for Interviews and call-in candidates, Sit in Interviews, Interview report and Summary, Regrets and On Boarding.
- Managing effective communication by sending Internal Job Adverts & Memos.
- Assists with planning and execution of corporate affairs events including Career Clinics/Fairs, employee recognition events & holiday parties.
- Monitoring employee engagement through employee satisfaction surveys.
- Managing the medical scheme, GPA/WIBA Compensations.
- Organizing & Coordinating Corporate Social Responsibility and Team Buildings.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Assists with payroll functions including processing, answering employee questions & fixing processing errors.
- Complete termination paperwork and exit interviews.
- Keep up to date with the latest HR trends and best practices.
- Work closely with the Scheduling team to ensure accurate and timely movement, placement and updating of staff records on the scheduling system.
Qualifications
- Bachelor’s Degree – in Human Resource Management or related field.
- Knowledge of the labor legislation governing the labor market (OSHA, WIBA and Kenya Employment Act).
- Knowledge of statutory deductions and returns, e.g. NSSF, SHA/SHIF, NITA, Housing Levy, PAYE and systems such as NEIMS.
- A great communicator and listener.
- Broad knowledge and experience in recruitment, training and development and performance management.
- Possess excellent problem-solving skills and team management experience.
- Tactical focus, flexible & change maker.
- Strong attention to detail Self-starter and motivated to move ahead without direct instruction Desirable qualifications, skills, and abilities.
- Strong interpersonal skills with proven ability to work with multidisciplinary teams.
- Experience working with international companies.
- A team player who enjoys interacting with people of all levels in a multicultural environment.
- Basic understanding of Artificial Intelligence (AI) tools, e.g. Claude, ChatGPT, Grok, is an added advantage.
- Basic knowledge of pension schemes and HR applications/HRMIS systems is an added advantage.
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