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Legal Clerk / Legal Secretary at Clarity Osa

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Job Detail

  • Job ID 1018136
  • Experience  7 Years
  • Qualifications  Diploma

Job Description

KEY RESPONSIBILITIES

  • Draft, type, proofread, and format legal documents including pleadings, affidavits, agreements, letters of demand, and correspondence to clients and court officials.
  • File and serve court documents, ensuring strict compliance with court filing deadlines and procedural requirements.
  • Maintain and organise physical and digital case files, correspondence registers, and the firm’s law library.
  • Manage partners and advocates’ diaries, schedule court appearances, client meetings, and arbitration hearings.
  • Liaise with clients, witnesses, the Judiciary, and relevant registries on behalf of the firm.
  • Conduct basic legal research using online platforms (e.g., Kenya Law Reports, eCitizen) to keep abreast of developments within the legal industry, carry out tasks and as directed.
  • Handle incoming and outgoing mail, e-mails, and telephone enquiries professionally and promptly.
  • Track, process, and follow up on invoices, disbursements, and billing records.
  • Ensure confidentiality of all client and firm information at all times.
  • Perform any other duties as may be assigned from time to time by the partners.

QUALIFICATIONS & EXPERIENCE

  • Diploma in Law, Legal Studies, or Paralegal Studies from a recognised institution (minimum requirement).
  • A degree in Law or related field will be an added advantage.
  • Minimum of 7 years of practical experience as a Legal Secretary, Legal Clerk, or Paralegal in a law firm or legal department.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.
  • Familiarity with the Kenya court system, filing procedures, and registry processes.
  • Excellent command of written and spoken English; Kiswahili proficiency is an asset.

COMPETENCIES & PERSONAL ATTRIBUTES

  • Exceptional attention to detail and accuracy in documentation.
  • High degree of discretion, confidentiality, and professional integrity.
  • Strong organisational and time management skills with the ability to manage multiple matters simultaneously.
  • Reliable, self-driven, and able to work under pressure to meet tight deadlines.
  • Proactive communication and strong interpersonal skills.

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