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LOGINExecutive Assistant, Dean’s Office, Medical College job at Aga Khan University Hospital

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Job Detail

  • Job ID 1006332
  • Career Level Manager
  • Experience 6 Years
  • Industry Management
  • Qualifications Degree Bachelor

Job Description

Responsibilities
• Act as the first point of contact for Dean’s meetings with senior members of the university, international visitors, government office, local community leaders and media representatives.
• Serve as a liaison between the Dean’s office and other departments, faculty, staff, and external stakeholders, ensuring effective communication and coordination of activities.
• Maintain a record of the annual cycle of events related to the Dean’s administrative position use this to plan well in advance for activities such as University appointments and promotions, attendance at leadership meetings, and the annual performance review cycle.
• Proactively schedule all meetings and appointments for the Dean whilst managing his calendar to include requirements for external activities.
Manage all travel preparations for the Dean which include travel preferences, accommodation, transportation, phone packages, conference registrations, meeting schedules, prepare complete itinerary for travel and submit final travel claims for reimbursement.
• Facilitate research functions in the Dean’s Office and process any research and professional expense reimbursement for the Dean in compliance with University Policy.
• Troubleshoot any Information Communication Technology related challenges and other issues on behalf of the Dean and Dean’s Office staff and coordinate technical support as required.
• Facilitate the Medical College Leadership Committee meetings and reports.
Support large-scale events planned in the Dean’s Office.

Required skills

• Minimum of 6 years relevant experience in a busy set-up; experience working in a university set-up Bachelor's degree from a reputable institution. Diploma in Secretarial and Administrative Studies an added advantage. Highly collaborative, service oriented and excellent customer service skills.

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