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PROCUREMENT ASSISTANT, Nairobi, Kenya

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Job Detail

  • Job ID 1007252
  • Career Level Others
  • Experience 5 Years
  • Industry Management
  • Qualifications Diploma

Job Description

Responsibilities

  •  Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
  •  Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
  • Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
  •  Produces tender documents (e.g., Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
  •  Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers. eQXJppD BIpnb
  •  Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
  •  Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
  •  Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.

Required skills

A minimum of five (5) years of progressively responsible experience in procurement or related area i Ability to perform analysis, modeling and interpretation of data in support of decision Completion of secondary education/ high school diploma is required Demonstrates professional competence and mastery of subject matter Remains calm in stressful situations

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