Job Purpose
An officer at this level will be responsible to Chief Principal, Health Information in the
provision of Health Records and Information Services in the Hospital.

Duties and Responsibilities 

1. a) Coordinate the development, review and implementation of health records and information management policies and guidelines.
   b) Prepare technical specifications for health records materials to support procurement processes.
   c) Offer professional and technical guidance on health records and information management practices.
   d) Participate in departmental planning and budgeting activities.
   e) Coordinate staff training and professional development within the department.
   f) Oversee execution of approved departmental work plans and budgets.
   g) Ensure proper safety, confidentiality and security of health records and information.
   h) Support succession planning through coaching and mentorship of departmental staff.
   i) Prepare and submit monthly and annual performance reports.
   j) Develop tools for health data quality audits.
   k) Create monitoring and evaluation tools for health records services.
   l) Participate in the review and improvement of health records and information systems.
   m) Design medical and surgical indices for efficient data retrieval.
   n) Provide guidance on disclosure, confidentiality, data security and information exchange.
   o) Develop standard operating procedures (SOPs) for health records operations.
   p) Supervise and support performance appraisal processes for health records staff.
   q) Facilitate the design and implementation of medical records forms and templates.
   r) Train, supervise and mentor staff and trainees deployed to the department.
   s) Analyze health information data and compile reports.
   t) Disseminate clinical and statistical reports to relevant stakeholders.
   u) Coordinate quality management systems and occupational health and safety audits.
   v) Participate in departmental and multidisciplinary hospital committees.
   w) Prepare the departmental budget and annual procurement plan.
   x) Monitor execution of the procurement plan in line with procurement laws and regulations.
   y) Participate in departmental technical evaluation committees.

Qualifications and Experience 

1. a) Master’s degree in Health Records and Information Management, Health Informatics, Information Science, Information Technology, or an equivalent field from a recognized institution.
   b) Bachelor’s degree in Health Records and Information Management or an equivalent qualification.
   c) Registration with the relevant professional body.
   d) Completion of a leadership or management course of at least four (4) weeks.
   e) At least eight (8) years of relevant work experience, with a minimum of three (3) years at the level of Principal Health Information Officer or equivalent.
   Method of Application
   All those Interested in the above positions and meet the minimum requirements are
   requested to download and fill the application form available at KNH Website
   knh.or.ke. The application form together with a detailed C.V indicating
   qualifications, experience, current responsibilities, copies of testimonials and
   certificates which MUST be SERIALIZED should sent on or before 22nd December,
   2025 to the address below: or dropped at the Hospital’s Central Registry located at
   the KNH Administration block –
   The Chief Executive Officer
   Kenyatta National Hospital
   P.O Box 20723-00202
   NAIROBI
   “Kenyatta National Hospital is an equal opportunity employer and qualified
   candidates with disabilities are encouraged to apply”.
   NB:
   1. Kenyatta National Hospital DOES NOT charge ANY FEES for application
   2. Only shortlisted candidates will be contacted.
   3. Successful candidate will be required to submit the document listed below to
   comply with the requirements of Chapter Six (6) of the Constitution of Kenya,2010: –
   • A certificate of good conduct from the National Police Service
   • EACC Clearance
   • Credit Reference Bureau Clearance
   • HELB Compliance
   • KRA Tax Compliance
   “ANY FORM OF CANVASSING WILL LEAD TO AUTOMATIC
   DISQUALIFICATION
   Members of the public are informed that Kenyatta National Hospital, Human
   Resource Division will contact the shortlisted applicants and candidates through
   Telephone number 0780433080 only.