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Team Assistant-Kenya and Somalia, Nairobi, Kenya

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Job Detail

  • Job ID 1006802
  • Career Level  Executive
  • Experience  3 Years
  • Industry  Management
  • Qualifications  Diploma

Job Description

Duties and accountabilities: –

The Team Assistant’s duties and accountabilities include, but are not limited to, the following: (i) Operational and administrative support

  •  Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
  •  Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
  •  Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
  •  Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
  •  Schedule and organize meetings, missions, and other events;
  •  Draft minutes of meetings and provide assistance in editing large documents.
  •  Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).

(ii) Information Management and Client interaction

  •  Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
  •  Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  •  Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
  •  Track and report on appropriate aspects of the Team’s operational activities.

Required skills

Demonstrates advanced knowledge and experience working with office applications (MS Outlook, MS Exc Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to str Demonstrates knowledge of own department's programs and products, knows key players, understands Exhibits good organizational, problem-solving skills and ability to work competently with minimal s Has ability and willingness to maintain up-to-date knowledge and skills as technology.

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