Mission Facilities Administrative Assistant (MFAA) provides administrative, logistical, and clerical support to the Mission. This role ensures smooth daily operations by coordinating work orders, managing documentation, supporting communication with the Mission Facilities Team, Mission Financial Secretary, and Vendors, and assisting in planning and tracking facility maintenance activities. The MFAA serves as the Mission’s administrative hub, enabling the team to efficiently maintain safe, functional, and well-managed missionary residential apartments.

Responsibilities

Administrative & Office Support

• Serve as the secondary point of contact for facilities-related inquiries and reports to the Mission Support Supervisor.
• Manage calendars, schedule appointments, coordinate meetings, and prepare agendas.
• Maintain organized electronic and physical filing systems for apartment and maintenance records, contracts, and inspection reports.
• Process incoming mail, invoices, and mission correspondence.
• Assist in the resolution of utility issues and payments.

Qualifications

• Bachelor’s degree, HND or Associate degree in Administration, Facilities Management, Business, or related field.

• 3 years of experience in administrative support, facilities coordination, or office management.

• Strong proficiency in MS (Excel, Word, PowerPoint, Outlook) and facilities/work-order management.

• Commitment to confidentiality, integrity, and mission values.

• Basic understanding of facility operations, maintenance processes, and safety protocols.

• 3 years of active and valid driving experience and the ability to travel between properties.

In partnership with Mildmay Kenya

About the Role

Community Adolescent Treatment Supporters (CATS) are young volunteers who support adolescents and young people living with or affected by HIV by providing peer support, linkage to care, and community-based health education.

Job Description

As a Community Adolescent Treatment Supporter (CATS), you will:

Key Responsibilities

• Provide peer-to-peer support to adolescents and young people (AYP)

• Support treatment adherence and retention in care

• Conduct community and facility-based follow-ups

• Assist in health education, psychosocial support, and youth advocacy activities

• Work closely with health facilities, CCCs, community leaders, and partners

• Support referrals for medical, psychosocial, and social services

• Maintain basic activity records and reports

Eligibility Requirements

• Aged 18–24 years

• Passionate about peer support, community health, and youth advocacy

• Willing to work closely with health facilities, communities, and partners

• Must have a recommendation letter from the CCC In-Charge

• Resident of Busia County is an added advantage

Application Details

Application Deadline: 20th February

Send your:

• CV

• Cover Letter

• Letter of Recommendation

RESPONSIBILITIES: 

• Recruit participants who meet the eligibility criteria to participate in the study.
• Conduct individual and group discussion interviews with all recruited study participants.
• Write and submit comprehensive notes of the interviews and audio files daily.
• Maintain daily progress reports, timesheets and keep updated records and databases of assigned work.
• Participating in team meetings and debriefing sessions.
• Assist the research team in other data collection-related activities.
• Participate in training for data collection activities.
• Conduct qualitative interviews while adhering to guidelines as spelled out in the research protocols.
• Ensuring they interview the appropriate respondents that meet the criteria of the study recruitment.
• Asking appropriate questions and facilitating discussions.
• Ensuring appropriate recording and labeling of the interviews.
• Report directly to team leaders/supervisors on challenges encountered.
• Follow ethical research practices and professionalism in the course of their duty.
• Responding to any queries from research team members—such as the Principal Investigator, Co-Investigators, and/or Field Coordinators.
• Be responsible for the safekeeping and care of any assigned project assets.
• Maintain confidentiality of the information collected from the respondents.

· Assembling food supplies and equipment for daily preparation

· Preparing raw food cooking

· Cleaning equipment used in production

· Maintaining hygiene by ensuring cleaning of kitchen and its surrounding

· Setting up and preparing equipment for use in food preparation and production

· Reporting on any defective equipment.

Support core AWF’s administrative and coordination responsibilities of the GLT.

Support in taking minutes of key meetings.
Support procurement processes for services and project activities.
Support project reporting, archiving of documentation and other relevant project outputs.
Carry out any other relevant duties that may be assigned by supervisor from time to time.
Contribute to Regional and Global Processes

Support event planning and coordination of GLT activities in relevant national, regional, and global meetings.
Contribute to engagement plans for regional and global processes and partnerships / stakeholders as linked with biodiversity conservation including with the Regional Economic Communities.
Contribute to GLT convenings and initiatives, in ways that empower and allow African leadership to flourish and thrive at national, regional, and global processes.
Support AWF’s programmatic and operational activities as host to APAD secretariat.

Support coordination of the APAD quarterly and other regular meetings of APAD leadership and working groups.
Support communication with APAD stakeholders such as government agencies and institutions, peer NGOs, youth and IPLCs networks.
Contribute to planning, administrative, and budgeting processes including but not limited to consultancies, and team travel.
Support strategic communications and marketing of GLT initiatives.

The International Crisis Group’s Horn of Africa Project is looking for a voluntary intern to assist its Project Director and Analysts in their daily activities. This is a desk-based position that requires a natural flair for political conflict analysis, flexibility, intelligence and hard work, and offers an excellent opportunity for someone to learn about conflict analysis and advocacy work and gain valuable experience in a high-profile international NGO. The voluntary internship would suit candidates with a recent undergraduate or graduate degree in international relations, political science or related fields, seeking to gain experience in a fast-paced, international NGO working to prevent war and shape peace worldwide. The voluntary intern will focus mainly on Somalia.

Senior Management Team
• Function as the key contact point for customer escalation issues, for serious shipment related incidents and follow up on issues assigned by the country General Manager

• Provide individual and group counselling sessions for children with disabilities.
• Develop and implement personalized treatment plans tailored to meet the unique needs of each child.
• Conduct assessments to evaluate emotional, social, and psychological needs.
• Collaborate with interdisciplinary teams to ensure holistic care and support for children.
• Offer guidance and support to families and caregivers.
• Formulate clients’ cases, maintain their records and ensure high levels of confidentiality on all the cases.
• Gather suitable information about the target beneficiaries, their welfare, and share it with fellow staff members.
• Prepare all counselling reports and present them to the immediate supervisor.
• Prepare topics on different problematic areas and their accompanying psycho-social interventions for staff training.
• Provide technical guidance on psycho-social interventions to fellow staff members and partners and set benchmarks that meet the Kenya government’s standards.
• To facilitate the review of the child protection policy and enhance the implementation of best practices
• Conduct home and field-visits to assess family situations and to develop appropriate responses.
• Identify potential institutions that can handle referrals on psycho-social cases that are not compatible with the services of Koinonia Community.
• Perform any other duties assigned by the Supervisor