Duties and Responsibilities of the Clerk of Works
• Inspect the works and ensure that the Contractor complies at all times with the Conditions of Contract, Specifications, and Drawings, and that construction progress aligns with the approved programme of works.
• Provide on-site supervision for the full scope of works constituting the contract(s) under your assignment, reporting directly to the Project Manager.
• Carry out Clerk of Works responsibilities for other consultants as directed by the Project Manager.
• Supervise construction works to ensure compliance with drawings, specifications, schedules, and contractual obligations.
• Maintain accurate daily records including activities, labour, weather, materials, deliveries, and workmanship.
• Identify and promptly report non-conformities, safety risks, delays, and defects to the Project Manager.
• Prepare daily, weekly, and monthly technical supervision reports in accordance with the attached reporting schedule.
• Verify setting out, levels, reinforcement, formwork, sampling, and quality control procedures.
• Ensure all works meet approved standards and report discrepancies immediately.
• Attend site meetings and provide technical input as required.
• Maintain a Site Diary.
• Record and forward all contractor queries requiring urgent decisions to the Project Manager.
• Maintain a copy of all site instructions issued by the Architect or other Consultants, ensuring proper filing and record-keeping.
• Review the Contractor’s progress schedule, record actual progress, and note any delays and their causes.Anticipate upcoming work and ensure that all relevant technical information is available in advance.
• Examine drawings and documents proactively to detect discrepancies between consultant and subcontractor information and report findings to the Project Manager.
• Resolve minor site issues to maintain orderly, professional, and cost-effective progress, keeping the Project Manager and Architect informed.
• Inspect setting out, levels, dimensions, and plumb of formwork prior to concrete pouring and for all structural, walling, and finishing elements.
• Verify the size, bending, fixing, spacing, cover, and positioning of all reinforcement steel; check fabrication and erection of all structural steel for compliance.
• Supervise site sampling and ensure proper handling of materials delivered for testing.
• Confirm correct positioning of rebates, holes, and fittings before concrete placement.
• Oversee the making, marking, dating, curing, and dispatch of concrete test cubes, ensuring accurate record-keeping of results.
• Supervise all other instructed tests (e.g., in-situ density, drainage).
• Compare completed works against approved samples to ensure quality consistency.
• Refer substandard work to the Architect for further direction.
• Attend monthly site meetings and represent the Project Manager and Architect during contractor measurements.
• Ensure compliance with all site instructions, including removal of rejected materials.
• Confirm the use of the latest drawings and ensure superseded versions are clearly marked.
• Assist in preparing record drawings.
• Maintain contact with local authorities, statutory representatives, and contractors.
• Provide the Project Manager with at least 21 days’ notice for leave and promptly report illness.
• Identify potential site

REQUIRED QUALIFICATIONS
• A Bachelor’s Degree or Diploma in Building/Construction Management, Civil
Engineering, Structural Engineering, Building Engineering, Architectural Studies,
Quantity Surveying, or a related field.
• At least two (2) years’ experience in a similar position for degree holders.
• At least three (3) years’ experience in a similar position for diploma holders.
• Experience working on active construction sites and supervising works.
• Familiarity with project management tools, methodologies, and reporting processes.
• Proven ability to deliver work within defined scope, timelines, and quality standards.
• Fluency in English and Kiswahili.
• Proficiency in computer applications.

KEY SKILLS AND COMPETENCIES
i. Integrity and Ethical Judgement
ii. Report writing and presentation skills
iii. Good communication and interpersonal skills
iv. Problem-solving and decision-making ability
v. Analytical skills
vi. Planning and organising skills
vii. Creativity and innovation
viii. Cultural awareness and sensitivity