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MMC Programme Support Officer, Nairobi, Kenya

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Job Detail

  • Job ID 1006551
  • Career Level Officer
  • Experience 2 Years
  • Industry Development
  • Qualifications Degree Bachelor

Job Description

Responsibilities:

Program Support and Grant Management

    •  Support the Regional Head of MMC and 4Mi Manager in developing proposal budgets informed by MMC’s Master Budget and ensure that the correct templates are used during proposal development.
    •  Review donor contracts and outline key guidelines and policies and ensuring MMC complies with them.
    •  Act as the primary linkage between MMC and the Grants team to ensure compliance with DRC and donor rules during project implementation and reporting.
    •  Ensure all projects are up to date on dynamics and that MMC is in good standing in dynamics.
      •  Identify and follow up on MMC instalments and ensure they are recorded and uploaded on Dynamics.

      Financial, Reporting Support and Budgeting

      •  Lead in the preparation of donor financial reports, project budgets, support the Regional Head of MMC to develop proposals and budgets, and support to final project audits.
      •  Review supporting documentation for accuracy and adherence to DRC, donor policies and accounting principles before submitting to the donor.
      •  Print, file and certify financial vouchers to accompany financial reports to donors.
      •  Prepare and update MMC’s Master Budget and staff salary allocation in coordination with the Regional Finance focal point.
      •  Identify funding gaps and inform the Regional Head of MMC and 4Mi Manager.
      •  Set up and participate in Budget Follow Up meetings between MMC, Grants and the Finance department.
      •  Review project expenses monthly/quarterly to identify any re-bookings or re-postings as per the different budgets and budget lines. And ensured that they are posted on Dynamics.
      •  Support the team with processing payments of vendors and consultants.
      •  Prepare the salary rescheduling as per the active projects and budgets.

Required skills

Ability to work independently and with excellent organizational, planning and time management skills At least 2 years' Programme support experience, with a preference given to experience in an INGO. Demonstrated ability to coordinate tasks to meet deadlines. Demonstrated ability to manage processes and maintain accurate records. Proven experience in financial management and program development in an INGO.

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