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Office Assistant

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Job Detail

  • Job ID 1004776

Job Description

Office Assistant

Organization: Public Procurement Regulatory Authority (PPRA)

Location: Kenya

Job Description

The purpose of this job is to offer assistance within the office setup, under the supervision and direction of the immediate supervisor, to help maintain smooth and efficient operations towards the realization of the Authority’s mandate.

Key Responsibilities/Duties/Tasks:

  • Clean offices, kitchen, and office facilities.
  • Perform reprographic services.
  • Prepare and serve tea, collecting and cleaning utensils.
  • Dust offices and ensure habitable office conditions.
  • Carry office equipment, furniture, and ensure orderly arrangement.
  • Dispatch letters, collect and deliver documents/correspondences outside the organization.
  • Supervise outsourced cleaning service to ensure ground/office cleanliness.
  • Ensure provision of waste disposal bags/bins for proper segregation, collection, and final transportation of all waste materials for disposal.
  • Record and dispatch letters, files, and documents to ensure proper filing and traceability.
  • Maintain and service office equipment to ensure uninterrupted functionality.
  • Receive and direct visitors and clients to the respective offices.
  • Recommend cleaning detergents, chemicals, and ensure equipment are appropriately used.
  • Recommend areas to be fumigated.
  • Participate in monitoring the consumption rates of consumables to avoid stockouts.
  • Sign checklists and update on a daily, weekly, and monthly basis.
  • Provide guidance to all outsourced cleaning providers and report on their work performance.

Job Competencies (Knowledge, Experience, and Attributes/Skills):

  • Kenya Certificate of Secondary Education (KCSE) mean grade D Plain or its equivalent qualification.

How to Apply: For more information and to apply for the position, interested candidates should refer to the original job posting.

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