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Programme Management Assistant, Nairobi, Kenya

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Job Detail

  • Job ID 1007056
  • Career Level Others
  • Experience 7 Years
  • Industry Finance
  • Qualifications Diploma

Job Description

Responsibilities

1. PROGRAMME MANAGEMENT

  •  Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  •  Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  •  Reviews all documents needing the Head of Branch’s approval to ensure that proper procedures have been followed for clearances.
  •  Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  •  Drafts correspondence and communications related to all aspects of Branch-level administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports
  •  Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.

Required skills

A minimum of seven (7) years of experience in administrative services, finance Ability to apply knowledge of various United Nations administrative, financial and human resources r Ability to perform a broad range of administrative functions High school diploma or equivalent is required. The ability to perform analysis, modeling and interpretation of data in support

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