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SENIOR OFFICE ADMINISTRATOR GRADE 5 (1 POST)

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Job Detail

  • Job ID 1008596
  • Career Level  Officer
  • Experience  4 Years
  • Industry  Management
  • Qualifications  Degree Bachelor

Job Description

Specific duties and responsibilities will entail:
i. Attending to visitors/clients;
ii. Ensuring security, integrity and confidentiality of data and information;
iii. Managing office protocol and etiquette;
iv. Maintaining office diary and travel itineraries;
v. Receiving and distributing hard copy materials to registry;
vi. Managing front office and switchboard;
vii. Providing word -processing and secretarial support;
viii. Ensuring security of office records, equipment and documents;
ix. Receiving and direct telephone call to the various offices;
x. Distributing, collecting, analyzing and compiling a report from the feedback forms for customer
care and disability mainstreaming;
xi. Recording dictation in shorthand and transcribe it in typewritten form typing from drafts,
manuscripts or recording from dictation machines;
xii. Planning and scheduling for meetings;
xiii. Preparing and responding to routine correspondences;
xiv. Managing e-office;
xv. Managing office petty cash
xvi. Handling telephone calls;
xvii. Coordinating meetings;
xviii. Maintaining an up to date filing system in the office;
xix. Establishing and monitoring procedures for record keeping of correspondence and file movements;
xx. Supervising office cleanliness

Required skills

At least four (4) years relevant work experience; Bachelor’s degree in Secretarial Studies or equivalent from a recognized institution; or Bachelor’s degree in social sciences with a Diploma in Secretarial Studies from a Passed the following examinations from the Kenya National Examinations Council (KNEC);

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