Team Assistant-Kenya and Somalia, Nairobi, Kenya

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Job Detail

  • Job ID 1006802
  • Career Level Executive
  • Experience 3 Years
  • Industry Management
  • Qualifications Diploma

Job Description

Duties and accountabilities: –

The Team Assistant’s duties and accountabilities include, but are not limited to, the following: (i) Operational and administrative support

  •  Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
  •  Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
  •  Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
  •  Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
  •  Schedule and organize meetings, missions, and other events;
  •  Draft minutes of meetings and provide assistance in editing large documents.
  •  Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).

(ii) Information Management and Client interaction

  •  Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
  •  Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  •  Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
  •  Track and report on appropriate aspects of the Team’s operational activities.

Required skills

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