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Marketing Operations Coordinator- Haleon

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Job Detail

  • Job ID 1004207
  • Career Level  Others
  • Qualifications  Degree Bachelor

Job Description

Marketing Operations Coordinator

Responsibilities:

Purchasing Activities:

  • Generate POs (Purchasing Orders) and BAFs for Marketing, Trade Marketing, and Expert, utilizing the monthly Tracker, Quote Archive, and managing Credit Note Management (approximately 2,000 POs generated annually).

Invoicing Process:

  • Ensure all invoices are approved by the respective business owner before Fiori approval. Conduct periodic invoice reconciliation with Finance, reviewing/approving around 5,000 invoices annually.

Processing MOH Fee Payments:

  • Process MOH Fee Payments within 10 days via MOH website, submit and approve receipts for HSBC card statement monthly. Maintain and update MOH Tracker for Marketing, Trade Marketing, and Expert to avoid fines (approximately 300 transactions yearly).

Price Structure:

  • Secure approval through Adobe Sign and organize/archive approved Price Structures in a dedicated repository with an audit trail, covering a universe of 2,400+ SKU/Market combinations.

HCP Management for Webinars/Conference:

  • Complete HCP payment submissions with supporting audit-related documents to Finance and approve them in the Fiori system. Document HCP payment requests in the PO tracker.

Vendor Management:

  • Register vendors/HCPs in Fiori and update information as required.

Monitoring the A&P Tracker:

  • Maintain an accurate Advertising and Promotional spend tracker to facilitate internal monitoring of expenditure related to each brand.

Basic Qualifications & Key Strengths:

  • University degree and experience in sales/marketing, project management, and supply chain.
  • Key strengths of an ideal candidate include being a problem solver, attention to detail, command on processes (SAP, Ariba, Fiori), and comfort with numbers (Excel).
  • Requires active engagement across functions (sales, COMEX, finance, expert).

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