Procurement Officer, Nairobi, Kenya

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Job Detail

  • Job ID 1006974
  • Career Level Others
  • Experience 5 Years
  • Industry Management
  • Qualifications Degree Bachelor

Job Description


Within assigned authority, the incumbent will be responsible for the following specific duties:

  •  Plan, develop and manage all procurement and contractual aspects of the project of significant complexity, more specifically related to the major construction and renovations of buildings and infrastructure within the national police service college and training environments, through a worldwide procurement of diverse services and commodities (e.g. works, services, construction, facilities maintenance materials, equipment, instruments and supplies, furniture, etc.) taking into account local economic and other conditions.
  •  Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
  • Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects and establish and maintain the work programme and schedule for ongoing contracts and planned ones.
  •  Prepare/manage preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations. Provide technical guidance on procurement activities to officials of substantive units during all phases of procurement cycle.
  •  Manage the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services.
  •  Ensure vendor and item master databases are up to date. eO4N6bH u4hSe
  •  Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
  •  Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.
  •  Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program.
  •  Manage adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
  •  Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, and ensure they are within the UN procurement rules and regulations and manual guidelines.
  •  Support all activities pertaining to the procurement function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.
  •  Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
  •  Collect and analyse data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  •  Perform any other duties as requested by the Supervisor.

Required skills

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